Regional Senior Compliance Officer

JOB DESCRIPTION

HI, Humanity & Inclusion is seeking 

The Regional Senior Compliance Officer

 

Handicap International/Humanity & Inclusion (HI) is an independent and impartial international solidarity organization, which intervenes in situations of poverty and exclusion, conflicts and disasters. Working alongside people with disabilities and vulnerable populations, it acts and speaks out to meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. More info: www.hi.org

At Handicap International-Humanity & Inclusion, we truly believe in the importance of inclusion and diversity within our organisation. This is why we are engaged to a disability policy to encourage the inclusion and integration of people with disabilities.

The South East Asia Program includes operations in Cambodia, Laos, Vietnam, Philippines, Myanmar and Thailand. The Regional Program Office is based in different countries of the program, but mainly in Vientiane.

South East Asia is the region of birth of HI and our activities are still largely traditional, with a dominant in Inclusion (42% of the 2021 budget volume), Rehabilitation (19%) and Mine Action (15%). The region encompasses a wide variety of humanitarian contexts, ranging from the civil war in Myanmar, to support to the Vietnamese government in the development of an international standard of rehabilitation services, or to emergency responses to climate-related disasters in the Philippines.

In February 2020, HI initiated the process of regionalization of the Laos, Cambodia and Vietnam programs, joined later by China (October 2021) and the Philippines (January 2023). The regional office is in Vientiane (Laos). In March 2023, decision has been taken to further merge the Myanmar/Thailand program into the Mekong program to finalize the integration of the Regional Direction and Geographic Direction.

 

JOB CONTEXT:

The Compliance Senior Officer is responsible for ensuring that preventive procedures are properly implemented, enabling HI to avoid exposing itself to risks linked to non-compliance with its internal rules, regulations applicable to the context in which it operates, or contractual commitments.

Its scope of intervention covers all activities (projects and shared services), and all sites (main office and bases).

Under the line management of the Regional Program Unit manager and functional management of the Country Manager in Vietnam, the regional Senior Compliance officer ensures the proper implementation of preventive procedures allowing HI to avoid exposure to risks related to non-compliance with its internal rules, contractual commitments, or applicable regulations.

He/she ensures the promotion of and compliance with the requirements contained in HI’s institutional policies and directives, procedures, applicable regulations and contracts. To this end, he/she regularly carries out checks, verifications and controls in the field, with all HI personnel, and within partner associations or in connection with suppliers.

He/she assists and advises management in implementing an internal control system consistent with the guidelines defined for the Risk and Compliance professional channel.

He/she liaises with the program and HQ external audit function as part of the continuous improvement of processes.

He/she is the Focal Point for the fight against fraud and corruption, and ensures that all HI staff, partners, suppliers and beneficiaries are aware of the policies and internal reporting / alert mechanisms.

 

Line Manager: The Regional Program Unit manager

Duty Station: Ha Noi

 

Missions / responsibilities:

Mission 1: Strategy and Steering

• Understands the strategy and translates it into operational objectives for the Compliance Function;
• Defines and steers the implementation of the Program’s Compliance action plan: structures and organizes work around identified processes, steers and monitor the performance of the Compliance Function.

 

Mission 2: Operational implementation of Compliance

Responsibility 1: Supports risk management

• Draws up and updates the program’s risk map(s), for the entire thematic and geographical scope, in conjunction with Program Director and Senior Management.
• To this end, he/she supports the program’s management and senior management in the:
  • Identification, analysis and assessment of their risks;
  • Definition of an action plan to prevent risks and mitigate their potential impact (risk treatment / management action plan);
  • Monitoring of risks and their treatment / management action plan.

 

Responsibility 2 : Ensures control of compliance with obligations:

– HI internal rules and standards

– National regulations and practices applicable to the context of intervention

– Contractual obligations, in particular towards institutional donors and partnerships / consortia

• Develops and facilitates internal control :
  • Ensures that HI employees are familiar with the standards and tools required for proper management of activities and resources ;
  • Accompanies and advises HI employees in the implementation of internal control and compliance systems, best practices and behaviors to adopt ;
  • Regularly monitors program documents to maintain and update a permanent file (procedures, organization chart, etc.).
• Pays particular attention to:
  • HI’s ethical and deontological standards, ensuring that they are known and applied (e.g. internal regulations, institutional policies relating to integrity, the fight against fraud and abuse, etc., excluding the Project Quality Policy);
  • Compliance with the contractual obligations of funding granted by institutional donors ;
  • Compliance with the contractual obligations of partnerships and consortia.
• Provides the second level of control, which consists of :
  • Verifying the correct application of internal rules and compliance with legal / regulatory and contractual obligations by carrying out checks and tests on the entire thematic and geographical scope. Where necessary, he/she assists in implementing the necessary action plans.
  • Regularly verifying compliance with the program’s administrative obligations (registration, obtaining authorizations, etc.), by carrying out checks and tests on the entire thematic and geographical scope. Where necessary, he/she assists in implementing the necessary action plans.
  • With specific regard to compliance with contractual obligations under funding agreements with institutional donors, regularly check that :
    • obligations in terms of communication, information and rendering of accounts, including incident notifications to donors, are being honored ;
    • specific obligations to certain funding contracts are being respected (for example : derogations concerning the origin of purchases, VAT exemptions, etc.).
• Ensures audit: he/she organizes and coordinates all relevant statutory audits. He/she coordinates with various departments in HI (program, HQ) to obtain the management response and compiles them.
• Supports the Projects and Shared Services teams and actively participates in verifying compliance with the obligations of local and international partnership contracts /consortia (by HI as well as by partners).
• Through this work, he/she contributes in particular in :
  • Detecting malfunctions, irregularities and fraud ;
  • Promoting the proper use of internal reporting / alert mechanisms (to Program Management and/or to the platform for collecting all types of reports) ;

 

Mission 3: Is the focal point in the fight against fraud

• Contributes to the fight against fraud (training, awareness-raising, controls, identification of conflicts of interest, etc.).
• Can receive reports and assist in or report them through the alert / reporting platform, while guaranteeing confidentiality and respect for individuals (reporter / suspected perpetrator).
• On the basis of proven cases of fraud, helps SMT and PD put in place an action plan to prevent the recurrence of this fraud pattern.
• At the exceptional request of Program Management, contributes to internal administrative investigations into fraud or abuse, supervised by Program Management or HI headquarters.
• Alert the Geographical Director, Program Director or HQ fraud contact in the event of a threat being received.

 

Mission 4 : Contributes to and relays the development of the Compliance Function within his/her scope

• Leads the Compliance Profession development in his/her geographical area and contributes to the organization’s global / worldwide development of the Profession (e.g. participates in meetings, contributes to the sharing of best practices and tools, etc.).

 

SKILLS:

 

Risk and Compliance Skills

	Knows	Practices	Proficient	Expert
Internal Control			X
Internal Audit	X
External Audit	X
Risk Management			X
Fighting fraud and corruption			X
Legal (tax, employment law, etc.)	X
Internal administrative survey		X

 

Other professional skills

		Knows	Practices	Proficient	Expert
Finance	Financial and budgetary management Donor financial management Cash management Accounting management Tax management	X X X X X
Logistics	Purchasing  Procurement Inventory management Planning	X X X
General Services	Safety Transport organization	X X
Human Resources	Personnel administration – Payroll – Sourcing and Recruitment	X X
Institutional funding	Donor contract analysis	X
MEAL / IM	Responsible data management Results and indicators Monitoring	X X
Field project management	Operational partnerships Planning, monitoring & coordination	X X
Security	Security risk analysis	X
Risk Reduction	Emergency preparedness	X
Risk Reduction	Risk mitigation and adaptation	X
IT	Computer documentation Information security management IT asset and stock management	X X X
Program Global Management	Change management Organizational management	X	X
Emergency	Monitoring and emergency preparedness	X

 

Cross-disciplinary skills

	Knows	Practices	Proficient	Expert
Office and collaborative tools			X
Frameworks and reference	X
Working together in a global organization			X
Managing ethical issues		X
Stress management			X

 

Language skills

	A1	A2	B1	B2	C1	C2
Language of the Country						X
Official language HI English (or)					X
Official language HI French					X

 

PROFILE REQUIRED

Qualifications:

• Bachelor’s degree or Master’s in audit, Internal control, or international studies

 

Experience:

• Minimum 5 years in an audit firm or an international organization as an audit manager/internal controller/auditor.
• Experience working in an international NGO, multilateral agency, or donor context preferred

 

Others:

• Languages: Fluent in Vietnamese; very good command of English.
• Sound knowledge of MS Office software use
• Excellent interpersonal skills and strong organizational ability;
• A good team player, but also willing to work independently;
• Good negotiating skills Strong attention to detail & analytical skills (data and financial)
• Accountable (internally/externally/to governance)

 

CONDITIONS OF THE POSITION:

• Type of contract: Fixed term contract
• Working station: Hanoi
• Wage: According to profile and experience
• Closing date for applications: 07/11/2025

 

TO APPLY:

Applicants should email a letter of interest together with CV to email: [email protected] by 07/11/2025. Please state clearly in the Email subject the position being applied for “Regional Senior Compliance Officer”.

 

IMPORTANT: In the content of the CV, please outline responsibilities and tasks from previous & current work, volunteer experiences and training received.

 

HI reserves the right to not accept applications submitted after the deadline. Only shortlisted candidates will be contacted for testing and an interview.

 

Only candidates who passed the selection will be taken into consideration for a technical assessment and will be afterwards notified of the final decision. Selected applicants may be invited for an interview. HI reserves the right to contact the applicants for further information before the final selection of the selection committee.

 

Humanity & Inclusion (HI) is an equal opportunity employer. Women and people living with disabilities are strongly encouraged to apply. HI promotes and upholds the principles of equal opportunities and its policies (PSEAH, Child Protection etc). HI has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in HI includes, in particular, criminal record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do. For further information about the association: http://www.handicap-international.fr/