Administrative Assistant

 

Position Description 

The Administrative Assistant supports the day-to-day administrative operations of ENV, including front office coordination, HR support, mail handling, resources/store organization, and office/equipment maintenance. The role reports to the Line Manager and ENV Management Board.

 

Main Responsibilities 

• Telephone & Reception Support: Answer incoming calls professionally and direct them to the appropriate staff/department
• Front Office & Office Readiness: Maintain cleanliness, organization, and general readiness of the reception and office areas.
• HR & Admin Support: Support to maintain accurate, up-to-date personnel files for all ENV staff; Track staff birthdays and send e-cards; Coordinate recurring staff recognition and social activities (e.g., monthly birthday, Employee of the Month, staff parties); Ensure accurate employee sign-in/sign-out logs and follow up on any discrepancies.
• Office and equipment maintenance: Ensure daily office operations run smoothly by managing equipment upkeep, coordinating repairs, and executing scheduled preventative maintenance.
• Resources & Store Management: Monitor and manage ENV resources and store supplies, including basic tracking and replenishment support.
• Post Office: Collect, sort, and send mail/parcels; manage monthly postage invoices through reconciliation and record-keeping.
• Other tasks assigned by Management Board

 

Job Requirements 

A Vietnamese with strong language skills combined with key personal qualities, including:

• College degree
• Having administrative experience
• Honest, careful, and the ability to pay attention to details and carry out work accurately
• Time management
• Ability to work independently with limited supervision, take initiative
• Good communications skills and able to communicate and work with others
• Good English will be an advantage
• Computer literacy: Word, Excel, Internet

 

How to apply 

Send the following documents to the email [email protected], [email protected]

• ENV Application Form, with personal CV, Subject: Full name_ Administrative Officer
• Application form (download and fill out the form): https://docs.google.com/document/d/1nrm2Bu_OCtqD6HiiuUfXUS2J5mO4WGQ7/edit?tab=t.0

 

Benefits 

• Competitive, performance-based salary
• Performance recognition/rewards
• Standard 40 working hours: Monday to Friday
• 12 public holidays (Lunar New Year, Christmas and other public holidays)
• 12 paid leave days (up to 20 paid leave days for long-term employment staff)
• Annual health check
• Staff outings, parties, special events
• Additional training opportunities

 

ABOUT ENV 

Education for Nature – Vietnam (ENV) was established in 2000 as Vietnam’s first non-governmental organization dedicated to wildlife conservation. ENV has led efforts to end Vietnam’s illegal wildlife trade by employing innovative strategies that strengthen wildlife protection laws and their enforcement, support law enforcement in addressing wildlife crime, and engage the public to reduce consumer demand and mobilize action for wildlife protection. ENV is committed to securing a better future for wildlife in Vietnam and globally.

 

For more details on our work, please visit our websites:

• Vietnamese language:  thiennhien.org
• English language: env4wildlife.org