Operations Coordinator

Job title:

Operations Coordinator

Department

Operations

Job level

3.2

Report to

Country Director 

Duty Station

Hanoi  

Type of contract: 

Full time, 01- year contract

Job Summary

The incumbent is responsible for implementing all PSI’s financial spectrums and ensure full compliance with local regulations and global financial guidance.  He/she will play focal point to work with regional/global team in development of budgets and/or cost plans for new proposals. The job holder will also be in charge of routine operations activities for PSI Vietnam during wind-down period

Key Responsibilities

Job responsibilities include, but are not limited to:

Finance: 

• Process banking transactions; perform bank reconciliation and prepare monthly statement of accounts
• Ensure delivery of accurate, timely financial reporting (both internal and external) 
• Work closely with PSI/W on financial and related reports and make sure full compliance with PSI’s policies. Manage accounting system in accordance with PSI/W and Vietnam statutory requirements. 
• Estimate cash flow for regular cash needs through OAR process.
• Be responsible for the coordination on annual budgeting process as well as yearend reporting requirements. 
• Sever as focal point to work with regional/global financial team for cost proposals – when required
• Oversee audit matters (internal, external) with relevant external authorities, including tax department. Closely work with CD for payroll function and other related issues including taxation 
• Perform tax declaration and finalization, work with tax authority as needed Serve as focal point for internal assets & inventory transfer between PSI/Viya Health Vietnam during wind-down period.

Operations

• Provide on-time and effective operations supports when required (e.g. office rental, administration, etc.) – while ensure full compliance with PSI’s policies
• Support Country Director to secure timely approval from relevant governmental agencies including taxation, administrative and other PSI’s priorities
• And perform other relevant duties, as required by the supervisor

Qualifications

• Having at least 5 years of experience in accounting activities and specifically in finance management
• Experience in establishing and managing budgets, ability to dealing with different donor requirements – an advantage
• Good knowledge about local law and regulations on taxes and public government
• Proven effective communication and result-oriented
• Fluency in written and spoken English and Vietnamese. 
• Previous experience in a development and/or international organisation – A MUST