Consultant for End-of-Project Video Production

BACKGROUND

Action on Poverty (AOP), formerly known as The Australian Foundation for the Peoples of Asia and the Pacific Limited (AFAP), is an independent, non-religious Australian non-government organisation headquartered in Sydney, Australia. Since 1968, AOP has worked with local partners to support poor and vulnerable communities to achieve sustainable change.

AOP began operating in Vietnam in 1989 and was the first Australian non-government organisation to open a representative office in Vietnam in 1996. In Vietnam, AOP is recognised as a pioneer in implementing community based biological control programs to prevent dengue fever. From the field of public health, AOP has expanded its work to agriculture, water and sanitation, food security, climate change, livelihoods, and governance.

AOP, in collaboration with ReFeed, is implementing a multi-year programme focusing on the collection, recycling, and sustainable use of Used Cooking Oil (UCO). The programme aims to strengthen environmental sustainability, promote circular economy solutions, contribute to policy dialogue, and raise public awareness of UCO collection and recycling, including its potential use as a feedstock for Sustainable Aviation Fuel (SAF).

As part of the programme, AOP seeks to recruit a qualified team of consultant to develop compelling end-of-project videos showcasing key achievements, outcomes, human stories, good practices and lessons learned, while supporting project communication, visibility and knowledge sharing.

AOP is therefore seeking a qualified consultant team to implement the above activities in accordance with the detailed scope of work outlined below.

OBJECTIVES

The assignment aims to produce the following communication products to showcase the project’s key impacts, achievements, and stories:

One agreed transcript for the project video.
02 video including one comprehensive project video, to be broadcast on television channels, documenting the project’s key activities, achievements, and impacts throughout the implementation period. Another shorter version is produced for presentation at the National Workshop in January 2027.
10 short-form videos for social media and other online communication channels.

Scope of work and deliverables

Scope of work	Purpose	Expected deliverables	Timeline
Preparation	Review project documents, reports, communication materials and existing photos/videos. Identify key project achievements, outcomes, impacts, good practices and case stories. Consult with the project team to agree on key messages and target audiences.
Task 1 : Develop the video concept and storyline	Develop concepts and storylines for two videos. Prepare scripts/storyboards, interview questions and filming plans. Ensure the content accurately reflects the project’s results and key messages	Agreed transcript, video concept and production plan, including storyline, storyboard, filming schedule, and proposed interviewees.	November 2026
Task 2: Conduct field filming and interviews	Conduct filming at selected project sites and activities. Interview with project participants, partners, stakeholders, and other relevant stakeholders. Capture relevant footage illustrating project activities, changes and impacts.	Field filming and interview footage from selected project locations and stakeholders.	November 2026
Task 3: Produce and edit the video	Produce and edit the videos based on approved concepts and scripts. Incorporate existing project footage, photos, graphics, and other communication materials where appropriate. Add subtitles, captions, music, voice-over and other relevant visual/audio elements	First draft of the end-of-project video of approximately 5–8 minutes in length for review and feedback Short cut-down videos of approximately 30–90 seconds for social media and online communication. English and Vietnamese subtitles, as agreed with the project team Impact video, A concise video highlighting key achievements, outcomes, impacts and human stories, for presentation at the National Workshop in January 2027 Comprehensive project video, A video documenting key project activities, achievements, outcomes and impacts throughout the project period, including the National Workshop.	December – February 2026
4. Review and finalise the video	Present draft videos to the project team for review. Incorporate feedback and make necessary revisions. Ensure accuracy, consistency, and appropriate branding/visibility. Finalize both videos in agreed formats and resolutions. Provide editable/source files and final versions for project communication and dissemination.	02 final high-resolution video; 10 short-form videos meeting the agreed objectives and intended purposes outlined above. Duration: 5–10 minutes for comprehensive videos and 30-90 seconds for short-form videos. Format: MP4, landscape orientation for long videos and portrait orientation for short videos With subtitles/captions and agreed technical specifications Including editable/source files All original photographs and video footage captured during the assignment. A selected set of photographs, including both edited and unedited versions. The number and content of selected photographs will be agreed upon during the assignment. Delivery Timeline Within 2 days after the field trip ends in Hanoi: Delivery of all original photographs and video footage. Within 5 days after the field trip ends in Hanoi: Delivery of the selected photographs and video footage in unedited/raw form. Within 7 days after AOP’s confirmation of the selected photographs: Delivery of the final edited photographs. Within 7 days after AOP’s confirmation of the video concept/initial product: Delivery of the final edited video, including subtitles/captions and agreed technical formats, together with the editable/source files. Within 10 days after AOP’s confirmation of final edited comprehensive video: publishing it on television channels.

DURATION OF THE CONSULTANCY

The overall consultancy period will be from November 2026 to Februrary 2027, in line with the project implementation timeframe.
The consultant/team will provide inputs according to the tasks, deliverables, and timelines outlined in this ToR and the discussion with AOP.
The working schedule and timing of inputs will be coordinated with AOP to ensure alignment with the actual implementation progress, the workplans and schedules of relevant teams and stakeholders, and the approval of AOP supervisor/manager.

REPORTING AND COORDINATION

The consultant will report directly to AOP’s designated Programme Manager. All deliverables will be submitted to AOP for review and approval.
The consultant coordinates with AOP staff; partners are required.

BUDGET AND PAYMENT

The consultancy budget will cover Consultancy fees and Other approved costs, including accommodation, transportation, and per diem for field missions, where required for the implementation of the assignment and approved in advance by AOP.
All reimbursable costs shall be incurred in accordance with the applicable AOP financial policies, procedures, and approved rates. Any costs requiring prior approval must be approved by AOP before being incurred.
Payment will be made by AOP upon satisfactory completion and acceptance of the agreed deliverables, submission of the required supporting documents, and receipt of a valid invoice/payment request from the consultant/team.

REQUIRED QUALIFICATIONS AND EXPERIENCE

The consultant(s) should have:

Proven experience in documentary, impact or project video production, preferably for NGO, bussines regarding initiatives with social and environmental impact
Demonstrated experience in developing compelling visual stories that communicate project achievements, outcomes and stories to diverse audiences.
Strong skills in interviewing, storytelling, filming and video editing.
Ability to translate project results and technical information into clear, engaging and accessible visual content.
Good understanding of development, livelihoods, climate resilience, social inclusion and/or community development issues is an advantage.
Good communication and coordination skills, with the ability to work closely with project staff, partners and community members.
Ability to work within agreed timelines and respond effectively to feedback.
Ability to provide all necessary equipment and accessories for the assignment, including at minimum 01 professional camera, 01 professional video camera, 01 drone, lighting equipment and 01 microphone.

AOP COORDINATION

Work with partners to provide relevant project documents and communication materials.
Review and provide feedback on, and agree on, the content, implementation plan, workplan, and deliverables.
Support the consultant in collecting relevant documents.
Sign the service contract with the consultant/team.
Assign AOP staff to coordinate and support the implementation of the activities.
Review, accept, and approve the deliverables, and process payments in accordance with the contract.

APPLICATION PROCEDURE

Interested consultants are invited to submit the following documents to email address: [email protected] by 15 November 2026.

Financial proposal indicating the proposed consultancy fees

Updated CVs and consultant team profile highlighting the relevant qualifications, expertise, and experience of each team member.
Samples of previous work demonstrating the team’s relevant experience and capacity to deliver similar products.

Applications will be reviewed on a rolling basis. We encourage you to apply as soon as possible. Only shortlisted candidates will be contacted.