The Embassy of Switzerland in Hanoi is seeking a full-time Administration and Logistics Assistant (male or female) to start around mid-June 2026. This is an excellent opportunity to become part of a dynamic, multicultural team at the Swiss Embassy.

 

What You will do 

Administration

• Manage staff administrative processes with MOFA and other Vietnamese authorities (diplomatic notes, vehicle registration/deregistration, visa, badges, driver’s licenses, etc).
• Act as the main point of contact and coordinate regularly with the office Building Management.
• Maintain and update the Administration Handbook, designated contact lists/internal databases.
• Support the Head of Administration with administrative tasks and consular matters.

 

Logistics Coordination 

• Coordinate maintenance for the office and residence (quotes, scheduling repairs, follow-up).
• Organize arrival and departure of expatriate staff and arrange temporary accommodations when needed, handle import/export formalities for the Embassy and expatriate personnel.
• Oversee routine office tasks, cleaning, staff health check-ups, newspaper subscriptions, etc.
• Supervise external cleaning staff and manage the coffee/tea cashbox.
• Act as the Embassy’s sustainability focal point.

 

Security

• Assist the Head of Administration with security-related matters.
• Coordinate annual first aid and firefighting exercises.
• Serve as the point of contact for the local security company and security team.

 

Other duties

• Manage updates to the Embassy’s official website.
• Assist with cultural events, official visits.
• Substitute as Receptionist/Translator when required.

 

What We’re Looking For

• University degree (Bachelor or higher).
• Excellent written and spoken English and German or French.
• Proficient in Microsoft Office and AI tools.
• Proven experience as an administrative assistant, knowledge of diplomatic protocol is a plus.
• Highly reliable, well-organized, versatile and able to handle multiple tasks under pressure.
• Strong cross-cultural communication skills and ability to work in multicultural teams.
• Proactive, solution-oriented and readiness to take responsibility and working independently.
• High level of discretion and respect for confidentiality.

 

Why Join Us

• Work in a dynamic, international and multicultural environment.
• Be part of a collaborative team that values reliability, versatility and initiative.
• Competitive salary and comprehensive benefits package.
• Equal opportunity employer, recruitment based on merit through open competition.

 

Interested?

Please send your CV, cover letter (in English and explaining your motivation), relevant certificates and reference letters to [email protected] with the subject line: Administration and Logistics Assistant.

 

Application deadline: 31.03.2026

 

Only short-listed candidates will be contacted for an interview. The Embassy of Switzerland regrets that it will not be able to answer phone calls regarding this vacancy or the applications submitted.