The Organization
The International Center for Tropical Agriculture (CIAT) is part of the Alliance of Bioversity International and CIAT. CIAT delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. CIAT solutions address the global crisis of malnutrition, climate change, biodiversity loss, and environmental degradation.
CIAT works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. CIAT is part of CGIAR, a global research partnership for a food-secure future, dedicated to transforming food, land and water systems in a climate crisis.
About the position
PLANS unit is looking for an Assistant I to provide operational financial support in relation to the projects that are being developed by the Alliance Research Areas and Programs. This involves the provision of assistance to budgetary analysis and financial support as project activities are being carried out (coordinating opening of a BUS’s, coordinating uploading budgetary information and necessary adjustments). Deliver information to prepare financial reports for projects and handle projects information requirements from donors. Execute and complete transactions consistent with established rules and procedures.
Key duties and responsibilities
- Assist the PLANS Office with financial management of grants.
- Prepare cost transfer request for review and approval;
- Support the review of PCA setup inconsistencies using the newly available Power BI (PBI) tool and alert the PLANS portfolio support staff accordingly to facilitate the necessary adjustments;
- Collect data and documentation to support the preparation of the financial reports for donors to ensure reconciliation with the accounting records;
- Raise requisitions and RFP’s in the ERP Partner module for sub-agreement creation;
- Prepare supporting documentation for financial report submissions and audits;
- Execute the activities related to the signature process of financial reports, once all requirements are fulfilled.
- Assist the PLANS Office with partner financial reporting and clearance processes.
- Review the partner financial reports and ensure that the financial reporting checklist is complete; detect and report issues;
- Review the transaction list provided by the partner and ensure it matches with the financial report;
- Review supporting evidence provided by the partner and take the necessary actions as needed.
- Assist the PLANS Office with grant opening and data management in our Enterprise Resource Planning (ERP) system.
- Prepare the grant opening template for the Enterprise Resource Planning (ERP) system opening process and ensure institutional costs tab in the ERP project MasterFile is accurately populated;
- Prepare budget uploads in a timely manner to ensure budgets in the Enterprise Resource Planning (ERP) system are up to date;
- Other support tasks as required from the PLANS unit.
Required qualifications and experience
- Technology career or equivalent in a relevant field (e.g. economics, accounting, finance, and related fields);
- At least one (1) year of relevant work experience in finance units in process-oriented /transactional activities;
- Knowledge of or experience with financial management software;
- Work experience in an international environment.
Skills and competencies
- Proficiency in relevant software packages (Microsoft Office Suite);
- Good level of English language, both written and spoken;
- Solid interpersonal, communications and teamwork skills; courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds;
- Well-developed skills in personal organization, filing and priority setting, problem solving and accuracy;
- Strong client orientation and service approach;
- Sound judgment and initiative; ability to work independently within the assigned area.
Terms of employment
This position is a national recruited position based in Hanoi, Vietnam. The initial contract will be for 1 year, subject to a probation period of 2 months, and is renewable depending on performance and availability of resources.
This position is graded at BG4 level, with a minimum basic salary of VND 17,064,154 in a scale of BG01 to BG14 (BG14 being the highest level according to the CIAT job classification framework policy). We offer a competitive salary and excellent benefits including but not limited to monthly allowances, insurance, retirement plan, staff training and development, paid time off and flexible working arrangements.
CIAT is committed to fair, safe, and inclusive workplaces. We believe that diversity powers our innovation, contributes to our excellence, and is critical for our mission. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, marital status, and gender identities. Female candidates are strongly encouraged to apply.
Applications
Applicants are invited to visit https://alliancebioversityciat.org/careers to get full details of the position and to submit their applications. Applications MUST include reference number (RFP301272) – Assistant I – PLANS as the position applied for. Cover letter and CV should be saved as one document using the candidate’s last name, first name for ease of sorting (Cover letter should illustrate your motivation to apply for and suitability for the above position against the listed qualifications and work responsibilities. Detailed curriculum vitae should include the names and email addresses of three professional referees who are knowledgeable about your skills and professional abilities). CIAT collects and processes personal data in accordance with applicable data protection laws.
Applications closing date: 05 July 2026
Only short-listed candidates will be contacted.
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