Calling for expression of interest
Conduct training, establish exchange forum to facilitate higher energy efficiency levels of room air conditioner in Vietnam
Tender code: 83494112
1. Background
As a federally owned enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. On behalf of the German Government, GIZ provides advisory services to the Vietnamese Government in four priority areas: (1) Vocational training, (2) Environmental, (3) Energy, and (4) Sustainable Economic Development. For further information, please visit www.giz.de/viet-nam.
Acceleration of Air Conditioning Transformation through Enhanced Energy Performance Standard (ACT MEPS) is a regional project which is funded by a sustainable cooperation and cooling progamme (Clean Cooling Collaborative), an initiative of the ClimateWorks Foundation, a non-profit organisation, focuses geographically on Vietnam and Philippine. The scope for Vietnam portion includes the revision of the national technical standard for the room air conditioning (TCVN no. 7830:2021) to assess and increase the MEPS and energy efficiency levels of the Room Air conditioning (RAC). Under the project framework, training courses and establishing the forum for exchange on new TCVN revision will be conducted.
The GIZ Office Hanoi as the contracting party, on behalf of the ACT-MEPS project, is conducting a local negotiated tender to look for qualified Local Consulting Firm (LCF) to implement the assignment.
Tentative duration: from 1 October 2025 until 31 October 2026
Place of assignment: in Vietnam
Estimate working days: up to 120 working days for an expert team of 3 members
2. Requirements for the LCF
a. Commercial eligibility assessment:
- Commercial register entry
- In case of tenderer consortium: Declaration by tenderer consortium
- Average annual turnover for the last three financial years of at least: 50.000 EUR
- Average number of employees and managers for the past three calendar years of at least: 5 persons
b. Technical eligibility assessment is based on reference projects or contracts that were conducted by LCF with a minimum value of 10.000 EUR to satisfy the folowing:
- Having operated 10 years in Vietnam energy or cooling sector
- Having experienced providing the consulting services for at least 1 project in Vietnam on room air conditioning in last 5 years (June 2020 – June 2025)
- Having experienced of at least one Development Cooperation project
- At least 2 out of 3 proposed staffs of the LCF are members of Vietnam Association of Refregration and Air Conditioning Science Technology (VISRAE)
3. Requirements for eligibility documents
Interested LCFs are requested to prepare the following documents in English:
- Letter of interest (with Director’s or authorised person’s signature and company stamp)
- Audited financial reports of the last 03 years. Important/key information in the audited financial reports or in annual tax reports must be translated into English if documents are in Vietnamese
- LCF profile Business license (for firm) or Decision of establishment (for association); Tax code registration; organisational chart; consortium agreement and nomination of consortium leading firm (if at least 02 entities join the assignment)
- Copy of reference projects or other documents to prove that LCF can meet all technical eligibility requirements mentioned in Section 2 above.
4. Method of bid submission
LCFs send Eligibility dossiers to [email protected] before 5 PM (Hanoi time) on 24.08.2025 with email subject: “Tender 83494112-Eligibility dossier-Company name”.
For data protection and information security reason: In case the total volume of your bids is below 10 MB, you can attach them directly in the email sent to us. In case the total volume of your bids is above 10 MB, the files must be sent via GIZ filetransfer system. We will provide guidance for using our filetransfer. Links stated in documents and files sent via other applications/systems are not accepted.
Bids sent after the submission deadline and bids sent to wrong email address will be disqualified.
5. Notes
- Interested LCFs send letter of interest and request for tender documents to [email protected] before 10.08.2025.
- Interested LCFs send eligibility assessment related questions to [email protected] before 17.08.2025.
- Only selected bidders will be invited to present technical and financial offers.
- For the exchange rate at the corresponding time, please go to https://commission.europa.eu/funding-tenders/procedures-guidelines-tenders/information-contractors-and-beneficiaries/exchange-rate-inforeuro_en
- No remuneration will be granted for preparation of the submitted eligibility documents.
GIZ is obliged to ensure the confidentiality of all submitted documents by bidders.