POSITION DESCRIPTION
Who we are
The Alluvium Group
At Alluvium Group, we are dedicated professionals making a lasting impact for society, nature and the environment. Our multidisciplinary and technical expertise combined with an agile and innovative mindset set us apart in the industry. With a strong commitment to employee ownership, we foster a sense of belonging and shared success.
We offer a flexible working environment, profit sharing, professional memberships, ongoing training and development as well as international opportunities. Our internal research program reinvests 10% of profits into pioneering projects, promoting continuous growth and innovation. Every employee helps shape our direction and elevate industry standards.
We are driven by change, guided by science, and sustained by impact.
The Alluvium Group in the Mekong
The countries of the Lower Mekong Basin (LMB) are facing huge challenges in adapting their populations and economies to a rapidly changing climate. Alluvium takes a science based, ecosystem-focussed and collaborative approach to working with government, private sector and communities to address these challenges. Through this approach we are helping to build a greener and more resilient future for the region.
Alluvium’s work in the LMB is organised across three main programs: integrated water, climate resilience and energy transition. Within these programs, Alluvium is implementing projects across the Mekong region on a range of topics such as water scarcity, climate adaptation, impacts of hydropower development, climate resilient water management, nature-based solutions, river basin planning, water governance and water resources modelling.
We have grown across the region with team members now based in Ho Ch Minh City, Can Tho, Vientiane, Bangkok and Phnom Penh.
But there’s more work to do. We need your help in growing a thriving business providing trusted and innovative consulting services at the intersection of people and nature.
About this role
We are seeking a versatile and highly organized
Administrative Assistant to provide support to our Mekong office and provide executive assistance to senior leadership.
The position will be based in our Ho Chi Minh City office.
Office administration
- Support day-to-day office operations, ensuring a professional, organized, and efficient work environment.
- Implement and maintain filing systems, both physical and digital, ensuring easy retrieval of documents.
- Provide administrative and logistical support to Alluvium projects across Southeast Asia.
- Assist with report preparation and formatting.
- Support onboarding processes for new employees.
- Process invoices, track payments, and maintain vendor relationships
- Assist with basic bookkeeping tasks and expense tracking
- Maintain accurate and organized records in compliance with company policies.
Executive assistance
- Manage calendars, including scheduling meetings, appointments, and conference calls across multiple time zones
- Arrange detailed travel itineraries, including flights, accommodations, ground transportation, and visa requirements
- Process expense reports and maintain accurate records of executive expenditures
- Organize and coordinate internal and external meetings, including logistics, catering, technology setup, and materials preparation
- Record, transcribe, and distribute meeting minutes and action items
- Track project deadlines and follow up on pending items to ensure timely completion
Skills and Experience
Education & experience:
- Bachelor’s degree in Business Administration, Management, or related field preferred
- Minimum 2 years of progressive experience in office administration or executive assistance roles
- Experience in a consulting, professional services, or corporate environment strongly preferred
- Experience working in international development desirable.
Core competencies:
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously
- Strong written and verbal communication skills
- High level of professionalism, discretion, and ability to handle confidential information
- Strong attention to detail and commitment to producing high-quality work
- Proactive problem-solving abilities and sound judgment
- Excellent time management skills and ability to work under pressure and meet tight deadlines
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), and video conferencing platforms.
- Self-motivated with the ability to work independently with minimal supervision
- Flexible and adaptable to changing priorities and business needs
- Professional demeanour with strong interpersonal skills
What we offer
An award-winning workplace that is listed as one of the Great Places to Work for women. Our people contribute significantly to our culture and success.
- Competitive remuneration commensurate with skills and experience and subject to negotiation.
- Opportunity to work with and interact with recognised leaders in the field.
- Profit share.
- The opportunity to become a shareholder in the Alluvium Group (over 50% of our staff are shareholders) benefiting from dividends and capital growth.
- Opportunities to grow your professional skills and experience through international study tours, Group supported research programs, and Group-wide training .
- Opportunities to work with senior leaders across the business on research topics through our Research and Insights Program.
- Exposure to through leadership and innovation through the Alluvium Foundation.
- Career development through the wide range of opportunities we can provide and mentoring from industry leaders.
- Laptop computer and phone plan for work and personal communications.
- Health insurance provision.
- Flexible working arrangements (home and office).
- Opportunity to work internationally and access international projects.
- The Alluvium Group has an active reconciliation program; we have been listed as a Great Place to work, operates as a carbon neutral business and is a certified BCorp.
To apply for this exciting role:
Please email a CV and short cover letter (max two pages) outlining why you are the right candidate for this role to [email protected]; date of closing is 6 March 2026, and only shortlisted candidate will be contacted
If you’d like to discuss the role before applying, please email Tarek Ketelsen at [email protected]
Please note:
- Only applications sent directly to the email on this page and containing all the required information will be considered.