Finance Officer – CareerONE

JOB DESCRIPTION

Finance Officer – VNCRM Hanoi Field Office

Position	Finance Officer
Project	Viet Nam Climate Resilient Municipalities (VNCRM)
Department	FCM International Programs
Location	Ha Noi, Viet Nam
Reports to	Country Manager, VNCRM project
Languages	Fluency in English and Vietnamese required; French is an asset

Background

With support from Global Affairs Canada, the Federation of Canadian Municipalities is implementing the Viet Nam Climate Resilient Municipalities (VNCRM) project. VNCRM aims to enhance climate-change adaptation, infrastructure asset management, and solid waste management in urban areas in Viet Nam. Project oversight is based in Ottawa, while the Hanoi Field Office supports in-country implementation, logistics, finance, and communications.

Major Purpose

The Finance Officer is responsible for the day-to-day financial management, accounting, reporting, budgeting, cash management, compliance, and financial control functions of the VNCRM Hanoi Field Office. The position provides accurate and timely financial information to the Country Manager and FCM Head Office and supports project staff and partners in applying FCM and donor financial requirements.

Key Responsibilities

1. Accounting and Financial Records

Maintain the Field Office accounting records and ensure that transactions are complete, accurate, correctly coded, and supported by appropriate documentation.
Record financial transactions in the designated accounting system and maintain organized, traceable, and confidential financial files.
Process accounts payable and payment requests, verify supporting documentation, and route transactions for approval in accordance with delegated authorities.
Complete monthly and fiscal year-end closing activities, including review of ledgers, outstanding advances, accruals, and balance sheet accounts.
Apply FCM policies, donor requirements, generally accepted accounting principles, and applicable Vietnamese accounting, tax, and statutory requirements.

2. Financial Reporting and Reconciliation

Prepare timely monthly financial reports for FCM Head Office, including general ledger summaries, bank reconciliations, petty cash counts, balance sheet information, and other required schedules.
Reconcile bank accounts, petty cash, advances, payables, and other balance sheet accounts and follow up promptly on outstanding items.
Convert eligible local-currency expenditures to Canadian dollars using the approved exchange-rate methodology and prepare information required for monthly reporting.
Review project and partner financial reports and supporting documentation for accuracy, eligibility, completeness, and compliance before submission.
Support responses to financial-reporting questions and correct identified errors in a timely manner.

3. Budgeting, Forecasting, and Cash Management

Contribute to annual work-plan budgeting and periodic budget revisions in collaboration with the Country Manager, technical staff, and FCM Head Office.
Monitor actual expenditures, commitments, advances, and forecasts against approved budgets and identify significant variances or emerging financial risks.
Prepare periodic cash-flow forecasts and advance requests to ensure sufficient funds for office operations and approved project activities.
Manage cash flow for project bank accounts and petty cash, including funds transferred from Canada, while maintaining appropriate safeguards and segregation of duties.
Provide activity and budget coding guidance to project staff and maintain financial tracking tools for decision support.

4. Payroll, Tax, and Statutory Financial Administration

Prepare or review monthly payroll calculations, payslips, personal income tax withholdings, and statutory social, health, and unemployment insurance contributions.
Coordinate timely remittance of payroll taxes and statutory contributions and maintain supporting records.
Monitor changes in relevant Vietnamese tax, social insurance, and financial regulations and bring compliance implications to the attention of the Country Manager and FCM Head Office.
Support required annual tax reconciliations and financial filings, where applicable.

5. Partner and Staff Financial Support

Provide guidance to staff, consultants, and partners on advances, business travel, expense claims, budget codes, supporting documentation, and financial reporting requirements.
Review and track staff, consultant, vendor, and partner advances and ensure timely liquidation and follow-up.
Support partner financial monitoring, including review of original supporting documents and follow-up on questioned or ineligible costs.
Provide practical financial capacity-building support to partners when requested.

6. Internal Controls, Audit, and Compliance

Maintain effective internal controls and identify issues relating to documentation, authorization, segregation of duties, cash handling, or financial compliance.
Serve as the Field Office finance focal point for internal and external audits and provide requested financial records and explanations.
Support spot checks and financial monitoring of partners and follow up on audit or review recommendations.
Maintain complete audit trails and protect the confidentiality and security of financial and payroll information.
Perform other finance-related duties consistent with the scope of the position and the successful implementation of VNCRM.

Working Relationships

Works closely with the Country Manager and Hanoi Field Office project team.
Coordinates regularly with FCM International Programs finance staff and the VNCRM project team in Ottawa.
Liaises with local banks, payroll/tax service providers, auditors, project partners, consultants, and vendors on finance-related matters.

Required Knowledge, Education, and Experience

University degree in accounting, finance, business administration, or a related field.
A minimum of three to five years of relevant professional experience in accounting and project financial management, preferably with an international NGO or donor-funded project.
Demonstrated experience with general ledger accounting, month-end closing, bank reconciliation, accounts payable, cash management, budgeting, forecasting, payroll, and financial reporting.
Knowledge of Vietnamese personal income tax, social insurance, and other statutory financial requirements.
Experience reviewing partner or subrecipient financial reports and supporting documents is an asset.
Experience with Global Affairs Canada-funded projects is a significant asset.
Proficiency with accounting software and advanced Microsoft Excel skills; experience with QuickBooks Online is an asset.
High integrity and sound understanding of internal controls, segregation of duties, documentation standards, and audit trails.
Strong analytical, organizational, and communication skills, with the ability to manage competing deadlines and work collaboratively across locations.
Ability to communicate effectively in English and Vietnamese, both orally and in writing.

Salary range:

Gross salary ranges from 20 to 30 million Vietnamese dong (VND), before personal income tax and statutory deductions.
The final salary offer will be determined within this range based on the successful candidate’s qualifications, relevant professional experience, and the FCM compensation framework for the Hanoi Field Office.
Personal income tax withholding and statutory social, health, and unemployment insurance contributions will be applied in accordance with applicable Vietnamese regulations.

Location and Travel

Based in the FCM Hanoi Field Office.
Occasional travel within Viet Nam to project locations may be required.

**ATTENTION**

Please submit a cover letter in English (no more than 1 page) explaining your suitability for this position and

YOUR SALARY EXPECTATION as well as a current CV to [email protected] and [email protected] by 15 Nov 2026. Please note that we will be reviewing CVs as they are received and may close the competition if a suitable candidate is found.

We thank all candidates for their interest; however, we will only contact those selected for an interview. All the applications will be kept on file for six months following the hiring.