Ready to advance sustainable coffee in Vietnam?

Join CARE in Vietnam as a Project Operations and Procurement Officer!

 

About the position

CARE Vietnam is looking for a Project Operations and Procurement Officer (Coffee Value Chain) to drive innovative, practical solutions for sustainable coffee processing and circular production systems.

The Project Operations and Procurement Officer (2PO) provides operational and procurement support for the Coffee Circle (2C) Project to ensure the effective, timely, and compliant implementation of project activities. The 2PO supports project administration, finance, logistics, and day-to-day operations in accordance with CARE policies, procedures, and donor requirements. The job holder serves as the dedicated procurement focal point for the 2C project by coordinating and implementing procurement activities under the technical supervision of the Procurement Manager. The job holder contributes to efficient and compliant procurement through procurement planning, administration, vendor coordination, contract and payment processing, records management, procurement monitoring and continuous liaison with project stakeholders and suppliers. The 2PO also supports the Procurement Manager by undertaking delegated procurement responsibilities within established authority limits, ensuring effective procurement service delivery. The position is a full-time role based in Hanoi, requiring approximately 30% field travel.

 

About the project

 

CAFE-CIRCLE (Circular Solutions for Coffee MSMEs in Son La Province) is a European Union-funded project implemented by CARE France and CARE International in Vietnam, in partnership with the Son La provincial authorities. The project aims to support to the transition towards a more circular, resource-efficient and environmentally sustainable coffee sector in Son La Province by supporting micro, small and medium-sized enterprises (MSMEs) engaged in Arabica coffee processing. 

Working with coffee processors, cooperatives, financial institutions and government agencies, the project promotes practical circular economy solutions that reduce wastewater, improve resource efficiency, increase the reuse of coffee by-products and strengthen compliance with evolving environmental regulations and international market requirements. 

The project combines technical capacity building, demonstration models, technology transfer, access to green finance and catalytic grants with policy dialogue and market engagement to create an enabling environment for sustainable business transformation. By addressing both technical and financial barriers, CAFE-CIRCLE seeks to improve the competitiveness and resilience of Son La’s Arabica coffee sector while contributing to Vietnam’s Green Growth Strategy, Circular Economy agenda and Net Zero commitments, as well as the European Union’s Green Deal objectives. Over its implementation period, the project is expected to support coffee processing enterprises in adopting circular economy practices, mobilise investment in green technologies, strengthen public-private collaboration, and demonstrate scalable business models that can be replicated across Vietnam’s coffee sector.

 

Key responsibilities

Project Operation Support 

Provide administrative, financial, logistics, monitoring, evaluation and implementation support to ensure the effective, timely and compliant delivery of 2C project activities. Work closely with program teams, partners

and stakeholders to coordinate operations, track progress and contribute to the achievement of project objectives which include but are not limited to the following:

• Coordinates project administration and logistics, including event and workshop arrangements, travel coordination, meeting scheduling, minute taking and project documentation.
• Monitors project implementation progress and follow up on action items in close collaboration with project leads and relevant stakeholders.
• Provides project-related finance support, including preparing advance requests, consultant contracts in compliance with organizational policies, approved budgets and donor requirements.
• Maintains accurate records of project activities, participant attendance and related expenditures, including travel, accommodation and per diem costs.
• Supports Monitoring, Evaluation and Learning (MEL) activities, including data collection, documentation, progress tracking, learning capture, evaluations, research and case study development.
• Participates in field visits and monitoring activities to support project implementation and partner engagement and contribute recommendations for project improvements where appropriate.
• Assists in the planning and implementation of project activities, including capacity-building initiatives, training, workshops, events and campaigns conducted both online and in person.

 

Procurement Planning and Operations

Support the Team Lead in planning, processing, and monitoring procurement activities for assigned project (2C) in compliance with CARE policies, procedures, and donor requirements including but are not limited to the following:

• Serves as the primary procurement focal point for the 2C project and coordinate end-to-end procurement activities with project staff, partners, and suppliers until the timely delivery of good and services.
• Supports the team lead in developing, maintaining, and monitoring procurement plans for assigned project (2C) in collaboration with Project Managers and Budget Holders and ensuring procurement activities are initiated timely and sufficiently, and implementation risks are proactively managed.
• Supports the Team Lead in reviewing procurement request for completeness and compliance, prepares procurement documentation including bidding documents, Summary Bid Analysis (SBA), supports supplier selection and negotiations, selection memos draft, contracts, and Purchase Orders in PSOFT in compliance with CARE policies and donor requirements.
• Processes procurement-related advances, accruals, payments, and acquittals.
• Maintains complete and accurate procurement files and ensure procurement records, documentation are properly archived in the shared drive and systems, ready for audit and reporting purposes as required.
• Supports the implementation and monitoring of Framework Agreements for assigned procurements and identify opportunities to improve procurement efficiency through existing contractual arrangements.
• Provides operational backup to the Procurement Assistant and other team members as appropriate by undertaking delegated procurement assignments during periods of high workload, leave, or other business continuity needs, within delegated authority.

 

Procurement Compliance and Vendor Management 

• Manages supplier relationships and contributes to supplier performance evaluation and continuous improvement.
• Prepares Vendor Setup forms and coordinates with vendors to obtain required registration

documents.

• Creates and maintain vendor information in the PSOFT system.
• Supports the annual vendor performance review process.
• Supports procurement reporting and other procurement-related administrative tasks as required. Safeguarding, gender & inclusion
• Complies with CARE’s policies and standards on Safety & Security, Safeguarding, Gender Equality, and Inclusion
• Promotes gender equality, social inclusion, and non-discrimination in all technical activities and engagements with partners and communities
• Supports project partners in strengthening safeguarding practices, including contributing technical inputs to capacity strengthening efforts, as required
• Upholds ethical standards and adhere to CARE’s Code of Conduct, including zero tolerance for sexual harassment, exploitation, abuse, and neglect

Contributes to maintaining a safe and secure working environment through awareness, risk identification, and timely reporting in line with organizational procedures.

 

Qualifications and Experience

Minimum Requirement

• Bachelor’s degree in Business Administration, Logistics, Supply Chain, Finance, Accounting, Economics or related field
• Minimum 3 years of progressive responsible experience in administration, procurement, project and financial support, operations, purchasing or administration.
• Demonstrated strong understanding of procurement processes, policies, and best practices
• Strong interpersonal skills including communication, negotiation, time management and teamwork skills.
• Proficiency in English and Microsoft Office
• Demonstrate ability to learn organizational specific systems in procurement and contracting Desirable:
• Experience working in a development program, donor-funded project or international NGO.
• Experience in supporting, managing end-to-end procurement processes under organizational or donor policies.
• Experience in using acquisition/procurement and contracting application

 

How to apply

Applications will be reviewed on a rolling basis, and early applications may be prioritized due to the time sensitive recruitment schedule

 

APPLY HERE: https://forms.cloud.microsoft/e/EgjMNK6MCA?origin=lprLink

 

We invite Vietnamese candidates to submit their application package in English through the LINK above no later than 5:00 PM (Hanoi time), 07 September 2026. Please ensure that your application is prepared according to the following requirements:

 

• Cover Letter and Curriculum Vitae (CV) should be combined into one PDF file.
• File name format: Project Operations Officer and Procurement_Your Full Name

 

Kindly ensure that all information provided is complete and accurate. Incomplete applications or applications submitted after the deadline may not be considered. Only shortlisted candidates will be contacted for the next stage of the recruitment process.

 

Thank you for your interest in joining CARE in Vietnam. We look forward to receiving your application.

 

Since 1989, CARE in Vietnam has partnered with a wide range of organizations to implement over 300 impactful projects across the country. We believe that true sustainable development can only be achieved by addressing the root causes of poverty, social injustice, and inequality. In collaboration with our partners, we are committed to empowering women and their communities—whether smallholder farmers, workers, or owners of micro and small enterprises—by enhancing their skills, confidence, and capacity to engage in economic development, adapt to climate change, and strengthen their resilience to natural or major disasters. Together, we aim to foster a society where development is inclusive, equitable, and accessible to all.

CARE participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from the candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

 

Safeguarding & Inclusion

CARE is committed to gender equality, diversity, inclusion, and safeguarding. All staff are expected to uphold CARE’s Safeguarding Policy, Code of Conduct, and contribute to a safe, respectful, and inclusive working environment.

CARE is an Equal Opportunity employer. We provide equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, sex, religion, ancestry, national origin, age, disability, marital status, or veteran status, or any other characteristics protected under applicable law.