Service Provider for Editing and Proofreading Communications Documents and Research Reports for BLF Vietnam

TERMS OF REFERENCE

Service Provider for Editing and Proofreading Communications Documents and Research Reports for BLF Vietnam

Location: Hanoi, Vietnam

Duration: three weeks, until 20 December 2025

1. Introduction

SNV is a mission-driven global development partner working in more than 20 countries across Africa and Asia. Building on 60 years of experience and grounded in the 2030 Agenda for Sustainable Development, we work on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance. Together with our team of over 1,600 people, our mission is to strengthen capacities and catalyse partnerships that transform the agri-food, energy, and water systems, which enable sustainable and more equitable lives for all. For more information on SNV, visit our website: www.snv.org

In Vietnam, SNV has been active since 1995, collaborating with communities, government agencies, and businesses across more than 50 provinces, including some of the country’s most remote and underserved areas. The Vietnam team comprises over 50 national and international staff dedicated to three main sectors: Agri-Food, Energy, and Water. These efforts are guided by cross-cutting themes such as Climate Adaptation and Mitigation, Gender Equality and Social Inclusion, and Strong Institutions and Effective Governance.

By integrating these interconnected areas and continuously adapting our approach, SNV aims to expand its reach and support more individuals in Vietnam and beyond to lift themselves out of poverty sustainably.

Biodiverse Landscapes Fund (BLF) is a UK government programme focused on protecting biodiversity and promoting its conservation, reducing poverty, and tackling climate change across 6 critical landscapes.

Its general activities are:

Improving management and linking of protected areas;
Creating alternative sustainable livelihoods for local communities improving their climate resilience;
Strengthening land rights, stewardship, and natural resource governance, as well as supporting improved planning to reduce the environmental impacts of infrastructure development;
Tackling illicit activities such as poaching;
Investment in sustainable local businesses and green finance initiatives.

A consortium led by Fauna & Flora is implementing interventions in three countries across three areas. Operating in Cambodia, Laos, and Vietnam, the BLF supports 3 landscapes. The Northern landscape consists of the Yod Nam Yo national protected area in Laos and its corridor to Vietnam’s Pu Mat National Park in Nghe An Province. The central landscape of Hin Nam No National Park and its buffer zone in Khamouane province. The southern landscape of Namkong protection forest in Attapeu province, Chu Mom Ray National Park and Ngoc Linh Natural Reserve in Kon Tum province, Vietnam, and Virachey National Park in Ratanakiri and Stung Treng, Northern Cambodia.

Two consultant teams have completed value chain studies on coffee in the Northern Central Highlands and on livestock production in the North Central region of Vietnam. Both studies include value chain analyses with proposed interventions to enhance sustainable production, improve market linkages, and strengthen climate-resilient and inclusive livelihoods. The comprehensive reports have been submitted and approved.

We are seeking a service provider to edit and proofread two research reports and transform them into communications products suitable for publication on our website, ensuring full alignment with SNV and BLF writing style and messaging. The consultant will also interview selected project staff and the consultants who conducted the two value chain studies, in order to capture key findings, lessons learned, and proposed intervention contents of the two consultancy assignments. Drawing on these interviews and the reports, the consultant will prepare a blog-style article for web publication and communication materials.

2. Scope of Work

The selected service provider will be responsible for transforming two technical research reports under the Biodiverse Landscapes Fund (BLF) into high-quality, communication-ready materials that clearly convey the key findings, lessons learned, and proposed interventions to strengthen the coffee and livestock value chains in the study areas. The purpose of this consultancy is to ensure that the research outputs are accessible to a broader audience while maintaining technical accuracy and full alignment with SNV and BLF communication standards.

Specific tasks include:

Pre-Production (Preparation & Content Planning)	Conduct an initial briefing with the SNV BLF team to understand project objectives, key messages, and target audiences. Review the two existing reports: Sustainable Coffee Value Chain in the Northern Central Highlands Livestock Value Chain in the North Central Region Identify priority findings, lessons learned, and promising practices for communication adaptation. Develop a proposed content plan and production schedule for report editing, interviews, and blog article development. Prepare a structure outline and tone/style guide consistent with SNV and BLF branding and editorial requirements.
Production (Editing, Interviews & Writing)	Edit and proofread both research reports to improve clarity, readability, and flow while maintaining technical accuracy. Ensure reports adhere to SNV/BLF writing style, branding, and inclusive communication standards. Conduct 3-4 semi-structured interviews with project staff and consultants, capture practical insights. Develop one blog-style article (1,000–1,200 words) synthesizing both studies and interviews, tailored for web publication.
Post-Production (Finalization & Submission)	Revise deliverables based on SNV feedback and finalize all products for publication. Submit the following final outputs: Two edited, communication-ready research reports (English). One blog article (1,000–1,200 words). One short interview summary note (1–2 pages). Deliver all files in editable (Word) and publication-ready (PDF) formats. Provide a short completion note summarizing methodology, interviewees, and key revisions made.

3. Deliverables

Edited Reports

2 x Communication-Ready Research Reports:
- Sustainable Coffee Value Chain Study (Northern Central Highlands)
- Livestock Value Chain Study (North Central Vietnam)
Both reports edited and proofread for clarity, consistency, and alignment with SNV and BLF writing style.
Reports formatted for online publication (MS Word and PDF).

Blog Article

1 x Blog-Style Article (1,000–1,200 words) synthesizing insights from both studies and interviews.
Delivered in English and formatted for web publication.

Note:

All final deliverables submitted in both English and Vietnamese.
All final deliverables submitted in editable (Word) and publication-ready (PDF) formats.
Accompanied by a short completion note summarizing work process, interviewees, and revisions made.
All materials to follow SNV’s visual identity, accessibility, and inclusive communication standards.

4. Time Frame

The service is expected to be carried out over a period of approximately 3 weeks’ time period, until 20 December 2025. During this period, the service provider will work closely with SNV’s BLF team to review existing materials, conduct interviews, and develop the required communication products. The indicative schedule is as follows:

Project initiation and planning (expected from 1 – 7 December 2025):
Kick-off meeting, briefing with the SNV BLF team, review of reports, and development of the content plan.
Content development (8 – 15 December 2025):
Editing and proofreading of two research reports, conducting quick interviews, and drafting the blog article.
Review and finalisation (16 – 20 December 2025):
SNV review and feedback integration, followed by submission of all final deliverables (reports, blog, and interview notes).

5. Proposal Submission

Interested service providers are invited to submit the following documents by uploading the required files to the link https://smrtr.io/vzmYq:

Due Diligence document via LINK
Technical and cost proposal(s) comprising of the following:

Detailed reference list indicating the scope and magnitude of similar assignments.
Relevant services undertaken in the past three (3) years.
Registration and other relevant statutory documents.
Sample of work(s) of similar works.
Full cost for proposed work in local currency.
An indication of your rate for retainer services for consideration for future assignments.

6. Ethical Code for Visual Communications

Ensure respectful, collaborative, and culturally informed storytelling, engaging subjects appropriately and upholding their dignity in all images and narratives.
Exercise careful judgement in capturing and publishing visual materials, prioritising individuals’ rights, consent, wellbeing, and compliance with GDPR and SNV’s child safeguarding policy.
Actively consider the impact of our imagery, seeking feedback, responding to concerns, and striving to portray shared humanity responsibly and ethically.

7. Deadline:

Interested service providers can submit the required documents before 17.00p.m on 19 November 2025.
Only successful applicants shall be contacted.

8. Additional Information

We request that the Technical Proposal and Financial Proposal be free of any intellectual property that the applicant wishes to protect. Should offerors wish to include proprietary intellectual property that they believe would be helpful for SNV, please note the proprietary nature of such information. Costing information will be kept confidential and will not be shared beyond SNV.

Issuance of this Request for Proposals does not constitute a commitment, award, or engagement on the part of SNV nor does it commit SNV to any future commitment or engagement.

Note: SNV reserves the right to change or cancel this requirement in the Request for Proposals or solicitation process at any time