With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local – Fixed Term Employee (Fixed Term)
Job Description:
CONTEXT
World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children who are marginalized and living in poverty. World Vision helps all who are in need, regardless of their religion, race, ethnicity or gender. As a child-focused organization, World Vision International in Vietnam’s work focuses on children, ensuring they are protected and their basic needs are met. World Vision International in Vietnam (WVIV) has been funded by 13 support countries in Europe, Asia, the Americas, and Australia. Funding of WVIV consists of sponsorship program funding (70%) and Private Non-Sponsorship (PNS)/grants (30%). WVIV employs about 370 staff, of which 99% are Vietnamese nationals. WVIV is operating in 29 Area Programs (AP) in 4 zones: North 1 (Dien Bien, Ha Noi, Hai Phong), North 2 (Thanh Hoa, Hung Yen, Quang Ninh), Central (Quang Tri and Da Nang), and South (Quang Ngai, Ho Chi Minh, Lam Dong).
WVIV’s AP usually focuses on one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVIV’s Development Program Approach (DPA) is that AP team members are based at the district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Besides the APs, WVIV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.
The project “Happy Boarding School” (HBS) is a special project aimed to contribute to the enhancement of access for ethnic minority children to quality protection and other essential services in boarding schools in Dien Bien Dong, Tua Chua, Tuan Giao, Muong Cha districts and Dien Bien Phu city.
From 1 January 2025 to September 2027 (33 months), the project plans to achieve 3 main outcomes:
Outcome 1: To enhance the participation of ethnic minority children and their caregivers to ensure children’s rights to quality protection and other essential services in boarding schools Outcome 2: To enhance capacity of Duty Bearers (Local authorities, Education actors) to ensure ethnic minority children’s access to quality protection and other essential services in boarding schools Outcome 3: To enhance accountability of Schools, DOET and local authorities in guaranteeing quality protection and other essential services
Besides, a good DME (Design, Monitoring and Evaluation) system will be enhanced to ensure the quality of the project implementation and impact to be recorded vividly.
JOB PURPOSE
To be responsible for achieving the goal, outcomes, and outputs of HBC project design through implementing project activities in Dien Bien Dong, Tua Chua, Tuan Giao, Muong Cha districts and Dien Bien Phu city to strengthen their capacity in planning, implementing, and monitoring project activities to achieve project annual outcome/outputs in integration with Child protection project of the Dien Bien Dong, Tua Chua, Tuan Giao and Muong Cha APs and district/commune social economic development plans.
MAJOR RESPONSIBILITY
1. Leadership and People Management
- Leadership and people management are provided to the Project Team in planning, implementing, and monitoring HBS project outputs and activities as described in the project design and log frame.
- Semi-annual and year–end performance reviews/management are undertaken.
- Team members are developed into effective empowerment approach to ensure the team is capable of carrying out quality work to support Children with Autism or Intellectual Disability.
- Work closely with 4 APs and related stakeholders during the implementation of HBS project.
- Assistance is provided in analysing and planning for appropriate staffing levels and developing job descriptions for team members and support staff.
- Lessons learned from HBS project are obtained and utilized.
- Effective integration of HBS activities into existing WVIV APs in the zone as much as possible.
2. Co-ordination and Relationship
- Coordinate with staff of two APs to implement the approved project activities effectively as well as to integrate project activities for higher impact.
- Work closely with the CP&P officer and APs to have good integration of the HBS project with Child Protection interventions of the project to successfully achieve the project outcomes as specified in the approved proposal.
- Well cooperate with zonal technical staffs of CP&P, relevant local agencies to ensure sufficient technical support for project implementation.
- Effective build working relationships with provincial and district officials are built and nurtured.
- Effectively establish work relations with project partners in Dien Bien Dong, Tua Chua, Tuan Giao and Muong Cha districts and Dien Bien Phu city to implement project activities effectively.
- Represent WVIV in external meetings and act as the contact person with relevant government officials.
- Effective working relationships with relevant association, organizations relating to child protection, education in Dien Bien Dong, Tua Chua, Tuan Giao, Muong Cha districts and Dien Bien Phu city. are built and nurtured.
- Effective working relationships with Zonal Program Manager and CPP TPs are built and nurtured.
- Effective links with the wider target community is built in order to raise awareness of WVIV’s philosophy and approach to development in general and to HBS measures in particular and foster the ownership and participation of the community in HBS activities.
- Effective communication with World Vision Finland, WVIV Grant and Acquisition Management (GAM) on the progress of HBS project.
3. Monitoring and Evaluation
- Facilitate regular reflection meetings (at least once a month) with project staff and take timely corrective actions to address the gap of project implementation. The outcomes of reflection reports are submitted to Zonal Manager for further support if needed.
- Coordinate with project staff to collect and analyse monitoring data as regulated;
- Prepare project quarterly, semi-annual report and annual report according to the SO’s requirements.
4. Finance and Administration
- Financial policies and procedures are followed and the integrity of financial documents, procedures and reports is ensured by liaising with the Finance Department.
- Financial reports are monitored and used as management tools for evaluating Project progress.
- The Project office is organized and well maintained.
5. HEA-DRR
- Take Disaster Risk Reduction – Response to Climate Change (DRR-RCC) into account when designing, implementation, M&E of Project’s activities to ensure that climate change and disaster risks can be addressed and reduced. He/she is also expected to lead, coordinate with functional departments, join emergency response in the targeted Area Program when needed to ensure humanitarian standards and accountability.
GAM/PNS Acquisition and Management
Proposal development:
- Participate in proposal development by analysing the context, identifying community needs, facilitating needs assessment, identifying and estimating target beneficiaries disaggregated by multiple aspects (gender, disability, ethnic minority, etc.)
- Engage with local government and local partners such as mass organizations, the private sector on the field during proposal design
- Work with Enterprise Risk Management Senior Officer in risk assessment of the proposed project
Donor, SO and partner engagement:
- Ensure donors are engaged in the field through effective field visits and responsive communications
- Engage with Support Offices on other PNS opportunities when assigned.
- Establish partnerships with local non-governmental organisations, government entities and the private sector in the implementation of projects.
Others
- Manage directly the safety and security within the team based on WVIV guidelines, through security assessment, planning and management.
- Prepare and update regularly the risk registers for the team
- Identify and mitigate the risks that could impact the achievement of goals of the team
- Perform other duties as assigned by the manager to contribute to the team performance
JOB REQUIREMENT
- At least 8 years’ experience in relief and development work, be independent in managing project
- Experience in INGO-funded project planning and implementation, especially preferred EU-funded projects
- Bachelor degree in education, community development, social work, business administration or related field
- Certification in Project Management preferred
- Conceptual understanding of and commitment to development work, especially value-based, child-focused, community-based development concepts, approaches and processes.
- Demonstrated leadership skills, including leading, building, and supporting a team with diverse roles and capacities.
- Skills in facilitation of development processes, including organization and mobilisation of communities and networking among different development partners.
- Demonstrated capacity in program management, with conceptual understanding and required competency in DME functions and financial management.
- Strong interpersonal skills and well-developed written and oral communications skills in Vietnamese and English, especially report writing skills.
- Solid computer and internet skills in Word, Excel, PowerPoint, Outlook, Ms. Team, virtual tool and other system.
- Ability to think critically and reflect.
- Asset skill in Proposal writing or fundraising
- Willingness to support articulate and demonstrate World Vision’s core values in meaningful ways to colleagues, partners, donors, children and
- Ability and willingness to travel domestically up to 40% of the time.
Applicant Types Accepted:
Local Applicants Only