WVV Special Project Finance Officer

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With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local – Fixed Term Employee (Fixed Term)

Job Description:

Job Title: WVV Special Project Finance Officer
Line Manager Title: Special Project Manager – Building Climate-Adaptive Solutions through Inclusive Market Networks (BASIN) project
Work Location: An Giang province or Ho Chi Minh city

I. CONTEXT
World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children who are marginalized and living in poverty. World Vision helps all who are in need, regardless of their religion, race, ethnicity or gender. As a child-focused organization, World Vision International in Vietnam’s work focuses on children, ensuring that they are protected and their basic needs are met. World Vision International in Vietnam (WVIV) has been funded by 13 support countries in Europe, Asia, the Americas, and Australia. Funding of WVIV consists of sponsorship program funding (70%) and Private Non-Sponsorship (PNS)/grants (30%). WVIV employs about 400 staff, of which 99% are Vietnamese nationals. WVIV is operating in 29 Area Programs (AP) in 4 zones: North 1 (Dien Bien, Ha Noi, Hai Phong), North 2 (Thanh Hoa, Hung Yen, Quang Ninh), Central (Quang Tri and Da Nang), and South (Quang Ngai, Ho Chi Minh, Lam Dong). An Giang is a newly included province in WVIV’s plan to expand operations in the Mekong Delta region.
The Building Climate-Adaptive Solutions through Inclusive Market Networks (BASIN) project funded by Mekong Australia Partnership (MAP) of Department of Foreign Affairs and Trade of of Australian Government (DFAT) seeks to enhance economic resilience through the promotion of climate-smart agricultural practices in agri-food systems in Cambodia, Laos, and Vietnam, and develop inclusive markets prioritising women and marginalised groups The BASIN project focuses on three main key components: (1) Improved economic resilience through inclusive and climate-resilient business models; (2) Improved agency and more equitable social systems for women and marginalised groups; and (3) Improved regional coordination and knowledge- & evidence-based learning for resilience building
The project which is to launch from 01-May-2025 to 30-April-2029 (48 months), will be implemented in Vinh Thuan commune and U Minh Thuong commune, An Giang province.

II. JOB PURPOSE
The position supports WVIV to maintain high standards of financial stewardship and assist the Project Manager in maintaining the books of accounts and other financial records of the Project & adhering to the financial standards of World Vision financial system and donor’s requirements to ensure the project accountability.

III. MAJOR RESPONSIBILITIES

1. Financial policy compliance and risk management

Work closely with Project Manager as well as with other Finance Officers on WVIV’s and donor’s compliance issues and procedures, advice on possible disallowed costs and budget amendment(s)
Maintain a strong control environment in the project by ensuring compliance to WVI/WVIV financial policies, grant/donor’s requirements and government regulations.
Assistance is provided to the Project Manager in developing regulation of Project financial management
Perform financial review of purchase requests in Coupa system and review travel and employee expenses report in Concur system ensuring available budget and proper coding of transaction.
Conduct regular financial review of project related transactions including CAL allocations as necessary and ensure accuracy of allocation of expenses to the project
Administrative financial services are provided to the project to ensure high level of compliance, quality, accuracy and consistency of work in project implementation.
Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.
All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM) and Grant requirements.
Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.
The financial transactions are monitored regularly to maintain project financial account in place and in order.
The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.
Attend donor’s call meeting and regularly communicate grants financial management practices and updates to colleagues in program, finance departments and WV Australia.
Orient and on-going train project staffs and partner on relevant WV accounting policies and procedures as well as donor requirements.
Assisting in internal and external audits.

2. Budget management and financial reports

The Project Manager is assisted in planning and developing project budget in line with the approved project design and its log frame.
The financial reports cover memo are timely prepared with variance explanations (quarterly), Advances & Payables Aging Analysis, the asset register is updated, the bank reconciliation performed monthly. All these reports are posted onto FFR Database on a quarterly basis.
The Sun System generated financial reports are checked and verified for any non-project related expenses, discrepancies and irregularities from the Program finance manual.
Closely monitor grant spending and initiate budget revision and/or no cost extension as appropriate for grants in close coordination with Project Manager and implementation team
The Project Manager is updated on the project spending status and pattern to avoid risks of ineffectiveness and material overspending or under-spending of the Project budget.
Project Manager is assisted with regular financial projection data to make timely data-driven decision.
Prepare and submit Donor’s Reports to Senior Finance Officer and Project Manager in donor required format on a timely basis
Work with financial department and Project Manager to address all financial questions raised by the donor.

3. Filling

A systematic filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.
All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

4. Others

Perform any other duties that may be assigned by Project Manager.

IV. KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Bachelor degree in finance/accounting.
At least 03 years financial experience with highly developed management and administrative skills
Relevant experience in financial analysis and reporting specifically SunSystems/ PMQA reporting
Experience in community development or with (I)NGO.
Experience in grants management
Experience in capacity building for local stakeholders/partners.
Coordination skills, including organisation and mobilisation of communities and networking/coordination among different local partners;
Demonstrated training and facilitation skills;
Good time management and organizational skills;
Good interpersonal and communications skills;
Good written and oral communication skills, English fluency is priority;
High-level computer skills; especially MS Excel Basic knowledge in PMQA and reports designing
Ability and passion to learn about accounting Willingness to support articulate and demonstrate World Vision’s core values in meaningful ways to colleagues, partners, children, parents and communities.
The position requires ability and willingness to travel to the field up to 25% of the time

WVI give equal opportunity to every candidate, regardless of religion, race and gender.

We thank all applicants for their interest in joining World Vision. Please note that only those selected for further consideration will be contacted.