Temporary Staff
(PLANS: Project Financial Analysis and Support, Asia)
The Organization
The International Center for Tropical Agriculture (CIAT) is part of the Alliance of Bioversity International and CIAT. CIAT delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. CIAT solutions address the global crisis of malnutrition, climate change, biodiversity loss, and environmental degradation.
CIAT works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. CIAT is part of CGIAR, a global research partnership for a food-secure future, dedicated to transforming food, land and water systems in a climate crisis.
About the position
We are searching for a Temporary Staff who will provide support to PLANS team in financial management of grants, grant opening and data management in our Enterprise Resource Planning (ERP) system.
The incumbent will be based in Hanoi hub, under the direct supervision of PLANS Team Leader.
Key duties & responsibilities
1. Assist the PLANS Office with financial management of grants
- Prepare cost transfer request for review and approval;
- Prepare Payroll cost allocation (PCA) updates;
- Collect data and documentation to support the preparation of the financial reports for donors to ensure reconciliation with the accounting records;
- Prepare supporting documentation for financial report submissions and audits;
- Execute the activities related to the signature process of financial reports, once all requirements are fulfilled.
2. Assist the PLANS Office with grant opening and data management in our Enterprise Resource Planning (ERP) system
- Support the preparation of the grant opening template for the Enterprise Resource Planning (ERP) system opening process;
- Support the preparation of budget uploads in a timely manner to ensure budgets in the Enterprise Resource Planning (ERP) system are up to date;
- Update data in the Enterprise Resource Planning (ERP) system.
3. Assist the PLANS office with the review of partners financial reports
- Raise requisitions for partners commitments and GRN’s for partner payments in the dedicated ERP module;
- Support the review of the partner financial reports against the financial reporting checklist; detect and report issues;
- Support the review of the transaction list provided by the partner and ensure it matches with the financial report;
- Attend training developed in-house to enhance learning and performance.
4. Other support tasks as required from the PLANS
Required qualifications and experience
- Bachelor’s degree in economics, accounting, finance and related fields;
- One year working experience in a related field;
- Good knowledge in relevant software packages (Microsoft Office Suite);
- Strong English language knowledge, both written and spoken;
- Skills in personal organization, filing and priority setting, problem solving and accuracy.
Personal atributes
- Self-starter;
- Able to multi-tasks;
- Effective communication skills;
- Punctuality and willingness to keep an open mind to learn new things;
- Ability to work under pressure.
Terms of contract
This position is a national recruited position based in Hanoi, Vietnam and is expected to start from early November 2025. The position will be offered under an 11-month contract and is entitled to SHUI and Trade Union contributions as per Vietnamese Labour Law.
CIAT is committed to fair, safe, and inclusive workplaces. We believe that diversity powers our innovation, contributes to our excellence, and is critical for our mission. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, marital status, and gender identities. Female candidates are strongly encouraged to apply.
Applications
Please send applications to [email protected] with the subject line: Temporary Staff – PLANS. Cover letter and CV should be saved as one document using the candidate’s last name, first name for ease of sorting (Cover letter should illustrate your motivation to apply and suitability for the above position against the listed qualifications and work responsibilities. Detailed curriculum vitae should include the names and email addresses of three professional referees who are knowledgeable about your skills and professional abilities).
CIAT collects and processes personal data in accordance with applicable data protection laws.
Applications closing date: 28 October 2025
Only short-listed candidates will be contacted.
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