Communications Specialist

 

VACANCY ANNOUNCEMENT

COMMUNICATIONS SPECIALIST

AIP Foundation

 

AIP Foundation

AIP Foundation is a non-profit organization dedicated to saving lives on the roads and increasing access to safe, equitable, and sustainable mobility for all. We envision a world with zero road injuries and fatalities. Beyond empowering underserved road user communities, AIP Foundation tackles injustice related to youth engagement, workers’ rights, gender equality, and environmental issues. For further information, please visit www.aip-foundation.org

 

Who We Are

• 50 passionate humans making the world a better place
• An inclusive and women-led non-profit
• A blend of local and international employees implementing programs in Asia

 

We are looking for a qualified candidate to fill the following position at our office in Ho Chi Minh City, Vietnam.

 

COMMUNICATIONS SPECIALIST

 

Duty Station:	Ho Chi Minh City, Vietnam
Status:	Full-time; short-term contract from May to July 2026, with possibility of extension depending on organizational needs and funding
Application Due:	24 May 2026 (Applications will be reviewed on a rolling basis)
Starting Date:	As soon as possible

 

Position Profile

AIP Foundation is seeking a full-time Communications Specialist based in Ho Chi Minh City to provide strong communications support during a busy and important period for the organization. This role will support the delivery of priority communications products and platforms, including the launch of AIP Foundation’s new website, the production and launch of the Impact Report, the implementation of the organization’s new branding, and ongoing communications requests across programs and departments.

 

The Communications Specialist will work closely with the Communications Manager and/or designated supervisor, the CEO, internal teams, external consultants, designers, developers, volunteers, and other relevant stakeholders. The role requires excellent English writing and editing skills, strong coordination capacity, attention to detail, and the ability to manage multiple priorities under time-sensitive deadlines.

 

The successful candidate will be expected to take initiative, coordinate effectively across teams, and help ensure that AIP Foundation’s communications materials are accurate, engaging, timely, and consistent with internal guidelines and donor/partner requirements.

 

Key Responsibilities

The responsibilities listed below are inclusive, but not exhaustive, of the role. It is reasonable to assume that additional tasks will be required, as and when necessary.

 

1. Website Project Coordination

• Provide strategic and administrative support for the remaining website development and launch process, coordinating with the relevant team members and external agency contacts.
• Coordinate between the external developer/agency and internal AIP Foundation teams to ensure all remaining website tasks are completed on time.
• Support research and development of website components, working with the developer and internal teams to improve structure, content, and user experience where needed.
• Support general and last-minute copywriting where website content is missing, outdated, or needs to be updated.
• Lead English editing and proofreading for the full website, including a 100-page text document.
• Manage regular website updates, including news, resources, program content, reports, newsletters, and campaign materials; check and edit content regularly for relevance, accuracy, and consistency with AIP Foundation’s activities, results, and plans.
• Alert the web developer or relevant focal point immediately if any technical or content-related issue arises.

 

2. Impact Report

The development of the AIP Foundation Impact Report is currently underway. The Communications Specialist will support the finalization, production, and launch through the following responsibilities:

• Ensure the report is clear, accurate, and strictly aligned with AIP Foundation’s core messaging by collaborating with relevant internal departments.
• Coordinate content and design inputs with the external graphic designer to maintain visual consistency and brand integrity.
• Perform comprehensive copy editing and proofreading to ensure a professional, error-free final product.
• Develop a dissemination plan for the report’s release, including the creation of tailored social media content.
• Manage the printing process in coordination with external suppliers to ensure high-quality physical deliverables.

 

3. Branding and Communications Materials

• Support and help finalize the implementation of AIP Foundation’s new organizational branding.
• Ensure communications materials follow internal guidelines, brand standards, and donor/partner requirements.
• Provide pre-design guidance and post-design feedback to designers or relevant team members, where applicable.
• Support design-related tasks directly where appropriate, in coordination with the AIP Foundation Designer and/or external designers.

 

4. Content Development, Media, and Digital Communications

• Lead or support copywriting for press releases, news articles, speeches, interview preparation, case studies, publications, brochures, flyers, newsletters, infographics, presentations, video scripts, and other communications materials.
• Upload and post content on AIP Foundation’s website and social media channels.
• Maintain a social media calendar with planned content and regular updates on recent news, activities, relevant issues, publications, and program highlights.
• Interact with online users where applicable, and flag sensitive or important comments and inquiries to the relevant team members.
• Support online fundraising on global channels, including researching opportunities and eligibility, developing and implementing online campaigns aligned with AIP Foundation’s mission, and coordinating related digital deliverables with Development and relevant internal teams.
• Support media relations and public relations activities, including identifying media partners, pitching to journalists, attending networking, advocacy, or program events, and responding to media requests.

 

5. Coordination, Systems, and Ongoing Requests

• Manage and respond to internal communications requests in a timely and organized manner.
• Coordinate with departments to collect relevant information and ensure communications outputs reflect accurate program and organizational updates.
• Support the provision of data on social media performance for reporting, as needed.
• Assist with internal communications content and resources for departmental or organization-wide announcements.
• Support and/or lead ad hoc communications requests and special assignments as required.

 

Requirements: Qualifications, Experience & Skills

• Bachelor’s degree in Communications, Marketing, Public Relations, Journalism, International Development, or a related field.
• At least 2–3 years of relevant experience in communications, content development, media relations, digital communications, or a similar role.
• Excellent written and spoken English; native English speaker or equivalent English-language experience preferred.
• Strong writing, editing, and proofreading skills, with demonstrated ability to tailor communications for different audiences and purposes.
• Experience writing press releases, news articles, case studies, newsletters, social media content, website content, speeches, or similar communications products.
• Experience with website management, content management systems, social media platforms, and online publishing tools.
• Experience supporting digital campaigns, online fundraising, or online advocacy is an advantage.
• Experience with branding and the production of printed and online communications materials.
• Strong coordination, organization, and time-management skills, with the ability to work effectively under tight deadlines.
• Excellent interpersonal and communication skills, with the ability to work collaboratively across teams and with external consultants or service providers.
• Ability to analyse information, evaluate options, and work strategically while maintaining strong attention to detail.
• Familiarity with graphic design processes and tools is an advantage.
• Experience working with an NGO, international organization, or in road safety, public health, child health, sustainable mobility, or international development is a plus.

 

Application Requirements

Applications are due 24 May 2026. However, please note that applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.

 

Please submit your Cover Letter, CV, and three references with current email address and telephone number to: HR Unit at: [email protected]

 

Applications will be carefully vetted, including working history and background checks. Incomplete applications will not be considered.